Job Title: Executive & Operations Assistant
Company: Vertu Agent
Job Type: Full-time contractor
Location: Remote
Salary/Pay: $1,200 to $1,400 USD per month, depending on experience
Experience: Proven experience in executive assistance, operations coordination, or order management. Experience in promotional products, custom apparel, or branded merchandise is preferred. "U.S. based experience" is also listed. Education: Not specified
Skills Required:
- Chipply: hands-on experience (mandatory)
- Sage: hands-on experience with the promotional products software (mandatory)
- Operations: strong understanding of order processing, purchasing, vendor coordination, and fulfillment
- English: excellent written and verbal communication skills
- Organization: strong organizational skills, attention to detail, and the ability to multitask and manage changing priorities
- Independence: working independently, taking initiative, and solving problems without constant supervision
- Adaptability: adapting to the business owner's working style
Advantage: Experience coordinating artwork, suppliers, and production processes; familiarity with QuickBooks, Shopify, ASI, or PPAI
Date Posted: Oct 27, 2026
Application Deadline: Not specified
Description:
Vertu Agent is seeking a highly organized, proactive, and detail-oriented Executive & Operations Assistant to support the owner of a growing U.S.-based custom apparel and promotional products business. The assistant acts as the owner's right hand, taking ownership of daily operations, coordinating orders, managing vendors, and keeping workflows smooth. Benefits include 10 PTO days, 3 sick days, and 6 U.S. federal holidays per year. Your work will include:
- Managing customer orders from initial request through fulfillment and delivery
- Coordinating artwork submissions, revisions, and approvals with customers and decorators
- Handling product sourcing, purchasing, and supplier communications using Sage
- Managing fundraising web stores, product listings, and orders through Chipply
- Coordinating production with embroidery, DTF printing, engraving, and other decoration partners
- Tracking order progress, production timelines, and delivery deadlines
- Supporting invoicing, billing, and payment tracking using QuickBooks
- Organizing emails, communications, priorities, and daily operational tasks
- Identifying and resolving issues to prevent delays, and providing direct executive support
How to Apply: Apply here